Privacy Policy

Effective Date: 1 July 2025


Oceania Careers (“Oceania Careers”, “we”, “our” or “us”) is committed to protecting your privacy and managing your personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, disclose and store your personal information and how you can access or correct it.

1. What Information We Collect

We may collect the following types of personal information:

Candidates:

  • Name, contact details, address, date of birth
  • Work history, qualifications, references
  • Resume, portfolio or folio (where applicable)
  • Right to work documentation (e.g. visa, passport)
  • Salary expectations and work preferences
  • Sensitive information (e.g. health, diversity info), where relevant and with consent

Clients & Prospective Clients:

  • Business name and contact details
  • Name, job title and contact details of hiring manager(s)
  • Notes from meetings and calls
  • Hiring needs, workforce planning details
  • Feedback on candidate submissions

Website & Marketing:

  • Analytics and usage data (cookies, IP address, location)
  • Newsletter and contact form submissions

2. How We Collect Information

We collect your personal information directly from you when:

  • You apply for a job via our website or third-party platform
  • You register with Oceania Careers or upload your resume
  • We connect with you via email, phone, SMS or LinkedIn
  • You engage with us for recruitment or career advisory services
  • You visit our website or subscribe to our communications

We may also collect information from:

  • Publicly available sources (e.g. LinkedIn, job boards)
  • Referees or past employers
  • Background check or verification providers
  • Third-party platforms (e.g. SEEK, Indeed, LinkedIn)

3. Why We Collect Your Information

We collect, hold and use personal information to:

  • Provide recruitment, career advice and related services
  • Match candidates to suitable job opportunities
  • Contact referees and verify employment history
  • Communicate with you about roles, interviews or feedback
  • Provide updates, insights and content (if subscribed)
  • Improve our services and user experience
  • Comply with legal obligations and business requirements

4. Disclosure of Personal Information

We may disclose your personal information to:

  • Potential employers (only with your consent)
  • Referees and background check providers
  • Technology and service providers (e.g. email, CRM, cloud hosting)
  • Regulatory authorities where required by law

We never sell your data. Your information is only shared for recruitment and business purposes relevant to Oceania Careers.

5. How We Store and Protect Your Information

We take reasonable steps to:

  • Secure personal information from unauthorised access, misuse, or loss
  • Use reputable cloud storage and CRM systems
  • Restrict access to authorised personnel only
  • Store digital data in Australian-compliant platforms where possible

6. Overseas Disclosure

Some of our technology service providers may store data overseas (e.g. cloud hosting). We ensure they meet high standards of data protection aligned with the Australian Privacy Principles.

7. Accessing or Correcting Your Information

You have the right to:

  • Request access to the personal information we hold about you
  • Request corrections if your details are out of date or inaccurate

To do this, email us at team@oceania.careers We will respond within a reasonable timeframe (usually within 14 days).

8. Opting Out of Communications

If you no longer wish to receive newsletters, updates or marketing emails from us, you can unsubscribe at any time using the link in our emails or by contacting us directly.

9. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website. We encourage you to check back periodically.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Oceania Careers
Email: team@oceania.careers
Phone: 1300 867 453
Website: oceania.careers